How to Save Office365 Emails to Hard Drive? Complete Guide

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Office 365 is a popular cloud-based productivity suite developed by Microsoft. It includes various applications such as Word, Excel, PowerPoint, Outlook, and many more. One of the important features of Office 365 is its email service, which is widely used by individuals and organizations for communication purposes. 

Thus, in some cases, it becomes necessary to save Office 365 emails to a hard drive for backup or archiving purposes. In this blog, we will discuss how to save Office 365 emails to a hard drive.

Why do we need to save Office365 email in hard drive?

There are several reasons why you might need to save Office 365 emails to a hard drive. Some of the most common reasons include:

  1. Backup and Recovery: By saving your emails to a hard drive, you can create a backup copy of your emails. This backup can help users in recovering lost items from Office 365 accounts.
  1. Access and Portability:  By Saving emails to a hard drive users get the ability to access their Office365 emails even when they are offline. Transferring emails to another computer or device also becomes easier.
  2. Cost Savings: Saving your emails to a hard drive can help you save money on storage costs associated with your Office 365 account. By storing your emails locally, you can reduce the amount of storage space you need in the cloud.

Overall, saving your Office 365 emails to a hard drive is a smart and practical way to protect your data and ensure that you have easy access to your emails.

Smart solution to save Office365 email to hard drive

A reliable and secure solution for Office 365 email backup is making use of automated tools. You can save Office365 emails to a hard drive instantly by using eSoftTools Office365 Backup Software. It will allow users to extract Office365 account emails and preserve them with complete email properties and attachments.

Step-by-Step Guide:

Step 1: Download and Install eSoftTools Office 365 Backup Software:

The first step is to download and install eSoftTools Office 365 Backup Software on your computer. (You can download the software from the official website of eSoftTools).

Step 2: Launch the Software and Login with Office 365 Account:

After installing the software, launch it on your computer. You will be asked to provide your Office 365 credentials to log in. Enter your username and password to log in to your Office 365 account.

Step 3: Select the Mailbox and Choose the Email Format:

Once you have logged in, you will see a list of mailboxes associated with your Office 365 account. Select the mailbox folders that you want to backup and choose the email saving format in which you want to save Office365 emails. (You can choose from various formats such as PST, EML, MSG, MBOX, and many more).

Step 4: Choose the Backup Location:

After selecting the mailbox and email format, choose the backup location where you want to save emails. You can save the backup to your computer’s hard drive or an external hard drive.

Step 5: Start the Backup Process:

Once you have selected the backup location, click on the Start Backup button to begin the backup process. The software will start backing up your Office 365 emails to the chosen location.

Step 6: Verify the Backup:

After the backup process is complete, verify the backup by opening the backup folder and checking if all the emails are backed up correctly.

A key feature of eSoftTools Office 365 backup software

  1. Backup all Office 365 mailbox items including emails, contacts, calendars, tasks, etc.
  2. User-friendly interface for easy backup and restore all Office 365 mailbox data.
  3. Allow users to save backup in various file formats like PST, EML, MSG, HTML, etc.
  4. Has the ability to backup all Office 365 mailbox folder items simultaneously.
  5. The software is compatible with all versions of the Windows operating system.
  6. Provide a free demo version for users to test the software before purchasing it.


Backing up your Office 365 emails is important to ensure that you don’t lose any important data in case of any unforeseen circumstances. eSoftTools Office 365 Backup Software is a reliable and easy-to-use software that allows you to backup your Office 365 emails to a hard drive in various formats. Follow the above steps to save your Office 365 emails to a hard drive using eSoftTools Office 365 Backup Software.

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